Gas safety tracking for UK landlords

Your gas certificate has no grace period. Neither should your reminder.

We chase the engineer, log access attempts, and file every CP12, so a missed visit never turns into an expired certificate or a weak possession case.

A quiet row of Victorian brick terraced houses on an overcast autumn morning, with an empty street running alongside ivy and iron railings.

A file for every rental

Every certificate and access attempt, ready to share with your solicitor or the council.

PropCerts

Address	Certificate	Due	Status
14 Elm Rd	Annual gas safety	21 days	Due
Flat 2, 9 Park St	Visit not completed	—	Access attempt logged
3 Mill Lane	CP12 on file	Mar 2027	Valid

Sound familiar?

Reminders fail when real life gets in the way.

You set a calendar reminder. Then the engineer doesn't show, the tenant won't answer the door, or you're on holiday, and suddenly the certificate has lapsed. When you need it for a possession claim, the old CP12 is buried in an email from three years ago.

A sage-green front door at the top of three worn stone steps on a brick cottage, with a potted white hydrangea and an empty doormat.

You booked the morning. Nobody came.

The engineer doesn't show

You booked the visit, blocked the morning, and told the tenant. Then nobody arrives, and the certificate date keeps creeping closer.

You knocked. The door stayed shut.

The tenant won't give access

No answer at the door, a cancelled slot, or a phone that never rings back. Without a record of the attempts, you are left exposed.

A closed navy front door with a brass lyre knocker and a plain brass letterplate, set in a red-brick wall.

Tall stacks of buff-brown envelopes and files packed tightly on a wooden shelf, with a green folder among them.

The last CP12 is somewhere in the post.

You can't find the old certificate

The last CP12 is somewhere in an inbox, a kitchen drawer, or a file named “scan 4 final”. You need it in one click, not one afternoon.

If a certificate lapses

What a lapsed certificate can cost you

The trouble is not only a missed date. An expired record can follow you into a claim, a council letter, or a conversation with your solicitor.

There is no grace period

Once a gas safety record expires, it is out of date. There is no extra window in which an overdue check still counts as current.

A weaker possession claim

An out-of-date gas record can weaken a possession claim. When you need to show you have complied, a lapsed or missing CP12 leaves you exposed.

Council enforcement

Councils can take enforcement action if you fail to keep a valid annual gas safety record, or cannot produce it when asked.

You also have a duty to give a copy of the current record to your tenant. Nothing on this page is legal advice.

How it works

We start 60 days out, and we keep going.

Spreadsheets with traffic-light colours and phone reminders work until real life gets in the way. We start reminding you 60 days out, keep nudging until the visit is booked, record every access attempt as evidence, and keep every certificate for every property in one place, ready to send to your solicitor or the council in one click.

A white wall-mounted gas boiler in a kitchen, beside a sage-green cupboard and a pine shelf with jars and a tea towel. — Once the visit is done, the new CP12 goes into the same file as the rest of the paperwork.

Add a property and upload the last CP12

Start with one rental. Drop in the current gas certificate so we know when the next check is due.

We remind you from 60 days and chase until it's booked

Alerts start early enough to arrange access, and they keep coming until the engineer's visit is in the diary.

Certificates and access attempts, ready to share

Every CP12 and every logged attempt sits in one place, ready to send to your solicitor or the council.

The reminder timeline

60 days

First reminder

30 days

We nudge again

14 days

Urgent alert

Booked

Visit in the diary

CP12 filed

Stored and ready to share

What you get

Built to catch the things a calendar misses.

Six simple tools, for the moments a reminder alone is not enough.

Reminders from 60 days out

Alerts start early enough to book the engineer and arrange access, not the week the certificate is due to lapse.

Engineer chase

We keep nudging until the visit is booked, so a no-show or a slipped date does not quietly become an expired record.

Access log

Every attempt is recorded as evidence — the cancelled slot, the unanswered door, the date you tried again.

Certificate vault

Every CP12 for every property lives in one place, instead of an inbox, a drawer, or a file named “scan 4 final”.

One-click share pack

Send the current certificates and the access log to your solicitor or the council in one click, when you need them quickly.

Multi-property view

See every rental at a glance, with traffic-light status, so the house you visit least is not the one that quietly lapses.

Also tracks EICR, EPC and deposit deadlines.

Who it is for

Two neighbouring front doors, one forest green and one navy, on a London terrace with autumn creeper on the brickwork and a wheelie bin on the pavement. — A London terrace

Built for accidental landlords.

If you inherited a house, kept a flat after you moved, or found yourself with a handful of rentals and a kitchen drawer full of certificates, this is for you. PropCerts is built for small landlords looking after one to ten properties — not for a letting-agent back office.

You do not need a new full-time admin habit. Add a property, keep the certificates in one place, and let the reminders do the chasing when real life gets in the way.

Add your first property free

Questions

A few things landlords usually ask.

Is it free to start?

Yes. Add your first property free and get an alert before your next gas check is due. You can try it on a single rental before deciding whether to add the rest.

What if the tenant refuses access?

We record every access attempt as evidence. If a visit falls through, you have a clear log of what happened and when, rather than a gap in your inbox.

Do you book the engineer for me?

Not yet. We remind you and log the attempts; you or your agent book the visit.

Is my data safe?

Yes. Your data is hosted in the UK and handled in line with UK GDPR.

Keep the next CP12 from slipping.

Add your first property free and get an alert before your next gas check is due.

A reminder with no grace period, for the certificate that has none.